Accounts Receivable & Tuition Manager
Germantown Friends School
Philadelphia, Pennsylvania
Salary: Based on Experience
Date Posted: 7/13/2017
Job ID: 39763
Position/Title: Accounts Receivable & Tuition Manager
Employer: Germantown Friends School
Department: Business Office
Category: Administration
Type: Business Office - Finance & Accounting
Status: FullTime
Job Description/Responsibilities:
Germantown Friends School is seeking an experienced professional to manage the accounts receivable and revenue generation for the school. This includes, but is not limited to, the production of monthly invoices, management of accounts receivables, processing of contributions, cash management, and collections.

Responsibilities include:
Manage annual tuition account enrollment in conjunction with admissions & financial aid offices
Manage and maintain faculty/staff tuition accounts and related payroll deductions
Be the first line of contact for receivables and collections
Process bank deposits, including tuition, contributions, capital gifts, and student groups. Cash deposits taken to the bank and recorded in GL regularly.
Interface with third party online tuition management service (FACTS)
Manage the monthly billing of miscellaneous/incidental charges, student trips, Early Childhood, After School program, and other program related charges
Manage the financial reporting and reconciliation of Annual Giving receipts with the Advancement Office
Reconcile on a monthly basis Tuition Revenue, A/R, and others as needed
Maintain an orderly accounts receivable filing system
Provide financial analyses as needed
Assist in the reconciliation of monthly bank statements
Maintain a system of controls over accounting transactions as it relates to revenue
Maintain a documented system of accounts receivables/revenue policies and procedures
Maintain, disburse, and reconcile petty cash
Perform other duties and/or projects as assigned
Characteristics include:
Personal awareness, ability and desire to work in diverse and inclusive Quaker school environment
Demonstrate initiative, positive attitude, dependability
Must present a strong sense of customer service and effective communication skills
Demonstrate good organization and prioritization skills: meet deadlines, detail-oriented, multi-task, and work independently
Maintain strict confidentiality
Have strong interpersonal skills: communication, presentation, negotiation
Demonstrate strong decision-making and problem-solving skills

12 months, 40 hours/week
Additional hours for attendance at required functions
Eligible for benefits, including tuition remission
Non-Exempt position
Physical Requirements:
Frequently lift objects weighing up to 25 pounds
Climb stairs
Sit for long periods of time
Occasionally stoop, kneel or crouch
Use hands and arms to reach for, grasp and manipulate objects

Germantown Friends School is a Quaker, independent, co-educational day school serving more than 900 students in grades K-12, including an early childhood program. Located in an historic, urban setting in northwest Philadelphia, the school takes its identity from a constellation of four distinct elements: a vibrant intellectual community, an historic urban setting, a diverse school community and a grounding in Quaker principles. For more information about the school.

Germantown Friends School is an equal opportunity employer committed to diversity in its student body, faculty and staff. The school does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class status. People demonstrating a commitment to diversity and multiculturalism in education are encouraged to apply. For more information about the school, please visit our website at

Minimum Degree: BA
Certification Required: No
Minimum Experience: 3-5 Years

Bachelor’s degree in Accounting or commensurate experience
3+ years of experience preferred
Competency and comfort with the use of technology and spreadsheets
Preference will be given for experience in a non-profit or school setting
Application Notes:
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Contact Info
Interested candidates should send a cover letter, resume and letters of reference to: