About Shady Hill School: 

Since 1915, Shady Hill, a school of approximately 530 students (PreK - Grade 8) and 90+ faculty, has been a leader in progressive education. Shady Hill is a deeply mission-driven school.  We seek to develop independent, joyful and curious learners who respect their own accomplishments and those of others. We strive to be a community whose values are strong and whose teachers are unafraid to engage students in important questions. The school’s program allows children to explore their worlds and test their powers.  As a school with a historical and contemporary commitment to social justice, we believe that an inclusive and equitable community is an educational and moral imperative that empowers us all. Therefore, we seek to hire individuals who demonstrate a mindset and skill set that prioritizes cultural competence, equity, and justice in their practice with students and in their work with colleagues.

About the position:
The Executive Assistant to the Head of School provides high level administrative support, organizing, scheduling, coordinating, researching, preparing and compiling information for the Head of School. The position requires a high level of professionalism, diplomacy, patience, and confidentiality as well as the ability to handle multiple tasks at once with flexibility and agility. The Executive Assistant needs to consistently communicate effectively and clearly, both orally and in writing, with all constituents and collaborate with colleagues across all areas of the school. The Executive Assistant needs to be a trusted partner to the Head of School, maintaining confidentiality around highly sensitive information and always exhibiting the highest levels of integrity.  The position also supports the Board of Trustees, Equity Office, Parents Council and DASH. This is an in-person, full-time, exempt (salaried) 11-month position. 

Responsibilities: 

• Understand and anticipate the Head of School’s needs regarding preparation for and scheduling of all activities and meetings. 

• Work with the Head to manage his calendar and schedule to ensure it reflects his highest priorities and that he has all of the materials needed for each appointment; field inquiries from various constituents; arrange all travel; and follow up that is necessary. Support the Director of Equity and Inclusion as needed.

• Manage the School’s master calendar which includes reserving spaces and resolving conflicts; assume planning responsibility for key events including Graduation, the Employee holiday party, 8th grade lunches, All School assemblies, Board committees and social events. Support all Parents Council and DASH (Diversity at Shady Hill) events. 

• Attend and support weekly senior administrative team meetings (Ad Council) taking minutes and following up with action items. 

• Act as communications and scheduling liaison to the Board of Trustees. Oversee and coordinate collection and distribution of materials, scheduling logistics and support for all meetings, activities and initiatives of the Board. Take and record minutes at Board meetings.

• Prepare the weekly all-school Blue Sheet newsletter in a timely manner.

• Assist with Head of School presentations.

• Coordinate administrative searches with the Head of School.

• Perform other duties as assigned by, and in support of, the Head of School.